About this opportunity
Hebrew Union College lists this IA and Administrative Assistant opportunity in los angeles, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Hebrew Union College Administrative Support and Institutional Advancement PositionFounded in 1875, Hebrew Union College (HUC) is North America's leading institution of higher Jewish education and the center for professional leadership development of Reform Judaism. With campuses in Cincinnati, Jerusalem, Los Angeles, and New York, HUC educates rabbis, cantors, Jewish educators, nonprofit leaders, and scholars while advancing Jewish scholarship and learning worldwide.Our mission is to build vibrant Progressive Judaism by educating visionary leaders, advancing Jewish scholarship, and studying Jewish life through an open, egalitarian, inclusive, and pluralistic lens.Position SummaryThis position provides high-level administrative support to the Dean of the College (approximately 50% of time) while also supporting the College's Institutional Advancement and Development efforts (approximately 50% of time). The successful candidate will manage the Dean's daily operations and calendar while assisting the advancement team with donor relations, event coordination, gift processing support, and communications. This dual role requires excellent organizational skills, discretion in handling confidential information, and the ability to move fluidly between executive support and development functions.Essential ResponsibilitiesAdministrative Support to the DeanManage the Dean's calendar, schedule meetings, appointments, and travel arrangementsServe as primary point of contact for the Dean's office, screening calls, emails, and visitorsPrepare correspondence, reports, presentations, and meeting materials on behalf of the DeanCoordinate logistics for Dean's Office meetings, including agendas, minutes, and follow-up itemsProcess expense reports, reimbursements, and budget-related paperwork for the Dean's officeManage meetings and events (i.e. annual retreat, guest lectures and lunches, co-curricular and study days, outside speakers, orientation, holiday events), including logistics such as invitation lists and mailings, food ordering, room reservations, invitations, correspondence, RSVPs, materials/supplies, and with facilities and food services.Working with HUC international directors and staff to support visits and sessions on the LA Campus.Maintain relationships and support partnerships with USC, local and regional synagogues and agencies and internal HUC departmentsDraft and edit internal and external communications on behalf of the DeanPerform other administrative duties as assignedInstitutional Advancement & Development SupportAssist advancement/development officers with donor research, prospect tracking, and briefing materialsSupport the planning and execution of fundraising and cultivation events, including alumni gatherings, donor receptions, and campaign eventsHelp maintain donor database records, ensuring accurate and timely data entryAssist with gift processing, acknowledgment letters, and stewardship correspondenceCoordinate scheduling and logistics for donor visits and meetings involving the Dean or advancement staffSupport the preparation of grant proposals, case statements, and fundraising collateralAssist in tracking progress toward fundraising goals and preparing reports for leadershipSupport alumni engagement activities in partnership with the advancement teamPerform other development-related duties as assignedRequirementsEducationBachelor's degree required; an equivalent combination of education and experience will be consideredExperience3-5 years of administrative, operational or event planning support experience preferred.Knowledge, Skills & AbilitiesStrong customer service orientation with collaborative work style.The ability to work independently or with minimal supervision is critical. This individual must possess the characteristics of initiative, cooperativeness, loyalty, and integrity.Excellent written, verbal, and presentation skills with strong attention to detail.Strong critical thinking and proactive problem-solving ability.Strong organizational skills.Ability to work effectively with a variety of constituencies including students, faculty, staff, administrators, alumni, trustees, government and nonprofit officials, and business leaders.Strong technical and computer skills: Proficiency with the Microsoft Office software products and Razor's Edge or similar database software.Why Join Hebrew Union College?At Hebrew Union College, you will have the opportunity to shape the future of Jewish leadership by recruiting, mentoring, and inspiring the next generation of rabbis and Jewish professionals. You'll join a collaborative, mission-driven community dedicated to academic excellence, innovation, and strengthening Jewish life throughout North America. Hebrew Union College is an equal opportunity employer and values diversity in its workforce. We encourage individuals of all backgrounds and experiences to apply.
Worksite address
los angeles, CA, 90007, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.